In an age of short attention spans and overflowing schedules, recording an online meeting can make all the difference. Not only does it help you keep track of the important details but it’s the quickest way to get up to speed if you can’t make a video call in real-time.
Keen to record your online meeting but not sure where to start? This useful guide covers four of the most popular video conferencing apps out there – Zoom, Google Hangouts, Microsoft Teams and Skype – so you never miss a beat (or a meeting) again!
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How to record any online meeting
Before you start recording, you need to get permission from everyone involved. For most video conferencing platforms, you can enable a default notification that will appear on the screen at the beginning of the meeting or as an audio cue if the participant dials into the conference call.
Here are two things to remember when setting up and recording a Zoom meeting. Firstly, you can only record meetings if the meeting organizer permits it. Secondly, Zoom recordings are stored in the cloud for no more than 30 days, leaving you at risk of losing important files. If you want to keep these files for longer, Meeting Recorder Plus is a better option.
To store the recorded file, either save it in an MP4 format on your computer or in the cloud, making it easier to share later.
- Click the record button and choose one of the two options – record on the computer or record on the cloud.
- Once recording, you can pause or stop the recording at any point during the Zoom meeting
- End the recording session and wait for the file to convert – it’ll take a few minutes!
- Find the video file in your documents folder or Zoom web account where you can play the video, play the audio-only or open and share the recording via a URL.
Keep in mind, you only record a Google Meet and take advantage of all its features by signing up for the paid subscription. To record Google Hangouts, your best option is to download a Chrome extension or use a screen recorder such as Meeting Recorder Plus.
- First, open Meeting Recorder Plus and start or join your meeting as normal.
- Then click on the mark button to mark the area you want to record (it’ll look like a semi-transparent window).
- From there, you can record the meeting. To enable the smart microphone, check the box in audio settings.
- Next, click the stop button or CTRL+R to stop the recording.
- Finally, find your recorded hangouts in the recordings folder on your computer. These files can be transferred to other devices or incorporated into other programs such as PowerPoint or video editors.
To make a Microsoft Teams recording, the process works in the same way. You also have the added option of creating a transcription that can be shared through the team calendar. Note: if you join a meeting outside your organization, you can only access the file if a participant emails it to you or manually copies it to their Onedrive or Sharepoint.
- To start the recording, go to more and select start recording and transcription.
- When you’ve got what you need, click stop recording and transcription.
- All Microsoft Teams meeting recordings are automatically saved to Microsoft Stream, the default video player application in Microsoft 365.
While Skype Business is set to be replaced with Microsoft Teams later in the year, for now, here’s how to record Skype.
- Click start recording to create a Skype call recording either on your desktop or mobile.
- A banner will appear to let you know you’re recording.
- After the call, the recording will be available on your meeting chat for a maximum of 30 days.
Well, now you’ve got the basics but if you’re after the complete package, try Meeting Recorder Plus. It’s your one-stop solution for recording video meetings, converting files and more!